Job Description

Job Description

We’re partnering with an organization located in the Galleria that’s looking for an Office Manager/Executive Assistant who thrives on ownership and takes pride in running a polished, well-functioning workplace. This role is ideal for someone who is proactive, self-driven, and comfortable handling everything from high-level executive support to the day-to-day details that keep an office running smoothly. This is not a narrow role — you’ll be trusted to own the office from end to end, anticipate needs, and keep leadership focused by handling the logistics behind the scenes.

Key Responsibilities:

Office & Facilities Operations

• Take full ownership of the office environment, ensuring it remains organized, professional, and fully operational at all times
• Serve as the main liaison with building management, service providers, and vendors
• Coordinate maintenance, repairs, cleaning services, security access, and office equipment needs
• Manage supply inventory, place orders, and ensure the kitchen and shared spaces are consistently stocked and presentable
• Oversee office expenses, invoices, and vendor billing with strong attention to detail
• Lead office buildouts, relocations, or reconfigurations as needed
• Prepare workspaces and access for new team members in partnership with internal teams
• Identify opportunities to streamline processes and improve operational efficiency

Executive & Leadership Support

• Provide hands-on administrative support to senior leadership
• Manage calendars, scheduling, and meeting logistics
• Prepare leadership for meetings by organizing materials, agendas, and key details
• Coordinate travel arrangements and itineraries
• Support special projects and leadership initiatives as they arise
• Handle sensitive information with discretion and professionalism

Coordination & Communication

• Act as the central hub for office logistics and internal coordination
• Support onsite meetings, leadership sessions, and visiting guests
• Maintain consistent standards for office presentation and hospitality
• Partner cross-functionally with HR, IT, and leadership to support onboarding and daily operations

Qualifications :

• 5+ years of experience in office management, executive support, or a blended operations role
• Experience supporting senior or executive-level leaders
• Experience with office buildouts, relocations, or space planning
• Background in a corporate or professional services environment
• Proven ability to independently run an office without constant direction
• Exceptionally organized, detail-oriented, and able to juggle multiple priorities with ease
• Polished, professional, and confident in a fast-paced environment
• Self-motivated problem-solver who figures things out and takes initiative
• Strong written and verbal communication skills
• Comfortable wearing many hats — no task is “too small”
• Proficient with Microsoft Office and scheduling tools

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